Privacy Policy
WOMEN AHEAD OF THEIR TIME COMMUNITY INTEREST COMPANY PRIVACY POLICY
Women Ahead of their Time Community Interest Company (“WATT” / “we” / “our” / “us“) is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data that we collect from you, or that you provide to us, when using this website (http://womenaheadoftheirtime.org/) (“Website“), and when otherwise interacting with us, will be processed.
Please read the following carefully to understand how we will treat your personal data. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of our site. If you do not accept and agree with this Privacy Policy, you must stop using Our site immediately.
1. ABOUT US
WATT is a company registered in England and Wales under company number 11913446 whose registered office is at 5 Paget Close, Trumpington, Cambridge, England, CB2 9JQ. WATT is the data controller in respect of your personal data. This means that we are responsible for deciding how we hold and use personal data about you.
2. WHAT INFORMATION WE COLLECT AND HOW WE WILL USE IT
We collect personal data so that we can operate effectively and provide you with the best possible service. The information we collect depends on the context of your interactions with our Website and how you use our services. It also depends on the choices you make, for example the functions you use and your privacy settings. You may choose not to provide certain information but if you do, and that information is necessary to provide a particular feature, then you may not be able to use that feature. We will only use your personal data where we have a valid lawful basis to do so.
Below we explain how we intend to use information about you and what are our legal basis is for using it.
2.1.1 What information we might collect about you?
– Name and email address
– Age and gender
– Feedback, questions and other information you provide when you contact us
2.1.2 How will we collect information about you?
We will collect it when you contact us.
2.1.3 Why are we processing information about you?
– To perform essential business operations
– To provide and improve our services
– To provide user support, including dealing with enquiries, correspondence and complaints
– To protect security of our Website and to prevent fraud
– To communicate and personalise communications with you regarding information that you request from us
– To resolve disputes and to prevent fraud
– To send you, with your consent, marketing communications
2.1.4 What is our legal basis for processing information about you?
To enable us to pursue our legitimate interests to:
– deliver services that you have requested
– improve our services
– maintain the security of our computer systems; and protect our rights
2.2.1 What information we might collect about you?
Photographs of you
2.2.2 How will we collect information about you?
May be collected from you if requested by us and if you agree to provide a personal photograph
2.2.3 Why are we processing information about you?
To supplement information you provide for use on the Website
2.2.4 What is our legal basis for processing information about you?
Your Consent
2.3.1 What information we might collect about you?
– Device and usage data including IP addresses and device identifiers
– Device event information including crash logs, hardware settings, browser type and browser language
– Location information
– Cookies and similar technologies
2.3.2 How will we collect information about you?
– Automatically collected and stored in our server logs when you interact with our Website
– Collected from IP address, GPS and other sensors
– For further information on our use of cookies click here.
2.3.3 Why are we processing information about you?
– To improve user experience of our Website, for example to offer you tailored content
– Protect security of our Website and to prevent fraud
– To communicate and personalise communications with you regarding information and services that you request from us
– To analyse the traffic to our Website
2.3.4 What is our legal basis for processing information about you?
To enable us to pursue our legitimate interests to:
– understand how our site is used;
– improve user experience of our site
-maintain the security of our computer site; and protect our rights
– Your consent
To learn more about the information we collect and how we use it click here More about the information we collect and why We have a duty to process personal data fairly, lawfully and in a manner that you would expect given the nature of our relationship with you. Where we have a legal basis to use your personal data without consent (as set out in the table above), this policy fulfils that duty by giving you appropriate notice and explanation of the way in which your personal data will be used. Where consent is required for our use of your personal data we will ask you to positively opt-in. For example, we will only send you marketing materials if you consented when you contacted us and you may withdraw this consent at any time. If you have any questions or require any further information regarding our use of your personal data please contact us at contact@womenaheadoftheirtime.org. 3. CHANGE OF PURPOSE We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. 4. SHARING YOUR INFORMATION 4.1. You acknowledge that we may share your personal data with your consent or as necessary with selected third party service providers and other companies within our group that support us in the performance of the activities set out in the table above. 4.2. We may also share your personal data with third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or otherwise to comply with the law. 4.3. We require all our third party service providers and all other companies within our group to take appropriate and stringent security measures to protect your personal data in line with our policies. We do not allow our third party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes in accordance with our instructions. To learn more about how we share the information we collect click here Why might you share my personal data with third parties? We may share your personal data with third parties where required by law or if it is necessary in order to provide you with our services or where we have another legitimate interest in doing so that is not overridden by your interests and fundamental rights. For example, this may be to operate and maintain the security or our computer systems. Which third party service providers process my personal data? Analytics and search engine providers – We use Google Analytics to collect standard internet log information and details of visitor behaviour patterns. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our Website. Providers of technical solutions – We use Mailchimp to store email addresses collected through the Website and produce our newsletter. The Website and emails are hosted by TSO. The Website is run by WordPress. 5. STORING YOUR INFORMATION 5.1. We may transfer your personal data outside the European Economic Area (EEA) to the US. If we do so we will take all steps reasonably necessary to ensure that your personal data receives an adequate level of protection and is treated in a way consistent with EU and UK laws on data protection. To learn more about the transfer by us of information outside the EEA click here We may transfer the personal data we collect about you to our service provider in the US in order to provide our service to you. Mailchimp’s servers are located in the US and it has signed up to the EU-US Privacy Shield. There is an adequacy decision by the European Commission in respect of the US for Privacy-Shield. This means that the country to which we transfer your personal data is deemed to provide an adequate level of protection for your personal data to ensure that your personal data are treated in a way that is consistent with and which respects the EU and UK laws on data protection. If you require further information about this, you can request it by contacting us at contact@womenaheadoftheirtime.org 5.2. We will only retain your personal data for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting obligations. To learn more about how long we retain your personal data click here Unless we inform you otherwise (or you request that we erase your personal data) we will retain your personal data for as long as you continue to use the Website. If you do not use the Website for [6] years then we will delete your information. In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you. 6. CHILDREN’s INFORMATION We do not knowingly collect information from children under the age of 18. If you become aware that your child or any child under your care has provided us with information without your consent please contact us at contact@womenaheadoftheirtime.org. 7. KEEPING YOUR INFORMATION SECURE 7.1. All information that you provide to us is stored on secure servers. We have put in place appropriate measures to protect the security of your information. 7.2. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of the information transmitted to our site and you acknowledge that any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access or inadvertent disclosure. To learn more about security measures we put in place click here We limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know it. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. 8. YOUR RIGHTS 8.1. You have the right under data protection laws to access information held about you, subject to certain conditions, and to request its rectification or deletion. 8.2. If you would like to access, update or amend the information which we hold about you or would like us to stop using your personal data please contact contact@womenaheadoftheirtime.org. To learn more about the rights you may have in relation to your personal data click here Your rights in connection with your personal data By law you have the right to: You should be aware that if you ask us to stop processing your personal data in a certain way or erase your personal data, and this type of processing or data is needed to facilitate your use of the Website you may not be able to use the Website as you did before. This does not include your right to object to direct marketing, which can be exercised at any time without restriction. If you want to exercise any of the above rights, please contact us at Women Ahead of their Time, 5 Paget Close, Trumpington, Cambridge, England, CB2 9JQ or by emailing us at contact@womenaheadoftheirtime.org. No fee usually required You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is manifestly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances. What we may need from you We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal data are not disclosed to any person who has no right to receive it. Right to withdraw consent In the limited circumstances where we are relying on your consent as the legal basis to process your personal data for a particular purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us at contact@womenaheadoftheirtime.org. Once we know that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law. 9. MARKETING 9.1. We would like to send you information by email about our organsation which may be of interest to you (including, for example, newsletters and details of events). We will only do this if you consented when you signed up through the Mailchimp form available at the website. For your reference, we set out below the wording we use when seeking such consent for direct marketing. Your subscription to our list has been confirmed. Thank you for subscribing! We would like to send you information by email about our organisation which may be of interest to you (including, for example, newsletters and details of events). We will only do this if you sign up through this form. You may unsubscribe at any time. If you wish to unsubscribe you can do so by clicking on ‘manage your preferences’ below or by contacting us at any time at contact@womenaheadoftheirtime.org.
9.2. You have the right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, you can unsubscribe by using the “unsubscribe” link at the bottom of our marketing messages or by contacting us at any time by email at contact@womenaheadoftheirtime.org. You can also unsubscribe at any time by clicking here. 10. OTHER WEBSITES Our Website contains links to other websites. This privacy policy only applies to our Website so when you link to other websites you should read their own privacy policies. 11. CHANGES TO THIS PRIVACY POLICY We keep our privacy policy under regular review and will post any updates on this webpage. This privacy policy was last updated on 28 February 2020. 12. HOW TO CONTACT US AND COMPLAINT 12.1. WATT (company number 11913446) is the data controller in respect of your personal data. WATT’s registered office is 5 Paget Close, Trumpington, Cambridge, England, CB2 9JQ. 12.2. If you have any questions about this privacy policy or how we handle your personal data please contact us at contact@womenaheadoftheirtime.org. 12.3. If for any reason you are not happy with the way that we have handled your personal data, please contact us at contact@womenaheadoftheirtime.org. If you are still not happy, you have the right to make a make a complaint to the Information Commissioner’s Office see: https://ico.org.uk/global/contact-us/.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
To learn more about how we handle your personal data please read our privacy policy.
